Réceptionniste / Adjointe administrative - 30h/sem - Déc 2020 - Juin 2021

4 novembre 2020
Industries Soins de santé, Assistance sociale
Catégories Administratif, Clérical, Administratif, Clérical, Gouv., OBNL, Social & Communautaire, Gouv., OBNL, Social & Communautaire
Montreal, QC

***Description disponible en francais sur demande****

* 30 hrs weekly – 4 or 5 days;  Dec 2020 – Jun 2021 (extension expected)

* from Montreal HQ office (strictest application of govt & health agencies Covid-19 guidelines): reviewed after 3 months

_________________________________________________________

The World Federation of Hemophilia (WFH – www.wfh.orgis an international not-for-profit organization that provides global leadership to save an improve lives for people with hemophilia and other inherited bleeding disorders, including hemophilia, von Willebrand disease, rare factor deficiencies, and inherited platelet disorders. Established in 1963, the WFH works with member organizations in 147 countries as well as through a network of international volunteers and healthcare providers to improve and sustain care and "Treatment For All" around the world by training experts in the field to properly diagnose and manage patients, advocating for adequate supply of safe treatment products, and educating and empowering people with bleeding disorders to help them live healthier, longer and more productive lives.

_______ We are currently looking for an energeticreliable, resourceful RECEPTIONNIST- ADMINISTRATION ASSISTANT  to take over established world head office Reception duties, reporting to the Director of Finance & Administration and further assist the Administration sector & the WFH as a whole with key general administrative &@JW_STRONG_BEGIN@# office support responsibilities.

Start Date:                  IMMEDIATELY  (latest early Dec ; transition training included)

Apply:                         recrutement.recruting@wfh.org

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MAIN TASKS –

Reception

  • Manages and distributes incoming mail, central emails, faxes, courier service, deliveries; also occasional calls, greeting visitors (WFH staff mainly working remotely at present)
  • Ordering and storage of office supplies, including Covid-19 material
  • Manages service calls and suppliers for photocopiers, phones set-ups and repairs, other
  • Primary liaison with building administrator to report miscellaneous issues and communicate important information
  • As member of Office Readiness Committe, helps ensure application of Covid-19 health & sanitary guidelines; at regular times, oversees the safety and cleanliness of HQ premises
  • Coordinates renewal of various contracts (water, U.S. PO box, etc)

Administration

  • Preparation of payment requisitions, cheques deposits, coordination of credit card payments
  • Responsible for data entry and file updates (monthly timesheets; staff movements; org charts)
  • Provides regular clerical support to the Administration sector, the HR Manager, and members of the senior management team on occasion
  • Carry out other task relevant to the position as required by the Director, Finance & Administration

___________________________________________________________________

QUALIFICATIONS & REQUIREMENTS -

       Education - 

              CEGEP, or specialized diploma in office administration; possibly, Secondary V certificat

      Work experience -  

             General office and administration responsibilities (min. 2 years), including data management.

 

Experience in similar role within an international / multi-cultural  organization.

Essential skills -

  • Energetic, superior communication, and organizational skills; attention to detail
  • Ability to follow  instructions with minimum direct supervisionself-motivated
  • Ease with collaborating rapidly & effectively with others
  • Fluent (oral & written) in French and English (essential to daily WFH international work); working knowledge of Spanish – preferred;  other international language/s - an asset
  • Good computer literacy - Windows MS Office suite; also excel
  • Legally entitled to live & work in Quebec, Canada

Competitive salary,  pleasant work environment.

____________________________________________________________________________

Please send IMMEDIATELY an ENGLISH resume cover letter (essential) to:

            E:   ***********.**********@***.***             

The World Federation of Hemophilia Fédération mondiale de l'hémophilie http://www.wfh.org  Montréal, Qc H3G 1T7 

Facebook: https://www.facebook.com/wfhemophilia          

Twitter: https://twitter.com/wfhemophilia

LinkedIn: https://www.linkedin.com/company/world-federation-of-hemophilia

YouTube: https://www.youtube.com/user/WFHcommunications  

We thank all candidates for their interest, however only short-listed candidates will be contacted. Une version française de l'affichage est disponible selon la demande.

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