Office Administrator

Location: Oakville, ON Schedule: Part-time up to 25 hours per week (ideally 5 hours per day, 5 days per week) THE ROLE WE ARE SEEKING A HIGHLY ORGANIZED AND PROACTIVE PART-TIME OFFICE ADMINISTRATOR TO SUPPORT DAY-TO-DAY OFFICE OPERATIONS AND PROVIDE ADMINISTRATIVE ASSISTANCE TO LEADERSHIP, PROJECT TEAMS, ESTIMATING, AND BUSINESS DEVELOPMENT. This role is ideal for someone who enjoys a varied administrative position, can work independently, and is comfortable supporting multiple teams in a fast-paced, project-based environment. YOUR RESPONSIBILITIES You will help keep the office organized and running smoothly while providing administrative support to regional operations and project teams. Duties include: * Provide administrative support to Eastern Canada operations * Manage office reception and communications, including phone, email, and general inquiries * Coordinate office supplies, facilities, maintenance, and equipment needs * Coordinate meetings, calendars, travel, and office logistics as required * Take meeting minutes and track action items for operations meetings * Maintain organized filing systems and accurate document control and records * Process invoices, track office expenses, and support administrative budgeting activities * Organize office events, meetings, and internal communications * Support onboarding activities, including workspace setup and equipment coordination * Collect and submit weekly employee timesheets to Head Office in line with payroll deadlines * Provide administrative support to Project Managers, Estimators, and Project Administrators * Assist with regional reporting, documentation, and other administrative initiatives as required * Support Business Development by maintaining CRM data, client lists, and opportunity tracking * Coordinate registration for conferences, trade shows, and networking events * Support LinkedIn, website, and social media updates related to Business Development activities * Assist with prequalification submissions and maintaining project sheets, employee resumes, and related documentation WHAT WE LOOK FOR * 3+ years of administrative experience; experience in construction or a project-based environment is preferred * Post-secondary education in Business Administration, Office Administration, or related field is an asset * Strong organizational skills with the ability to manage multiple priorities * Excellent communication and interpersonal skills * High attention to detail and strong administrative accuracy * Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams * Experience with CRM or construction project management systems is an asset * Proactive, reliable, and comfortable working independently and supporting multiple teams * Ability to work effectively in a part-time capacity while maintaining strong organization and follow-through PAY RANGE The pay range for this position is $25 - $30 per hour, depending on experience. BENEFITS PACKAGE Our employees receive a generous benefits package including: * Extended Medical including Vision, Dental, and Prescription benefits * RRSP with employer matching program * Long Term and Short-Term Disability * Life Insurance and Accidental Death and Dismemberment Insurance * Paid Time Off * Boot allowances * Ongoing employee training and professional development opportunities ABOUT BAUER FOUNDATIONS CANADA BAUER Foundations Canada Inc. is a leading provider of design-build geotechnical solutions, specializing in shoring systems, deep foundations and piling, cut-off walls, soil improvement, and other advanced ground engineering services. With offices in Calgary, AB; Vancouver, BC; and Oakville and Hamilton, ON, we support projects across Canada, delivering safe, efficient, and high-quality solutions for complex ground conditions. As the Canadian subsidiary of BAUER Spezialtiefbau GmbH, part of the globally renowned BAUER Group, we draw on more than 236 years of engineering excellence and innovation. Through our close collaboration with BAUER companies around the world, we combine local expertise with global resources - leveraging advanced technologies, specialized equipment, and world-class technical knowledge.

The Office Administrator will manage daily office operations, including reception, facilities, and administrative support for project teams and leadership. Responsibilities also include processing invoices, tracking expenses, maintaining CRM data, and assisting with onboarding and reporting.

Candidates should have 3+ years of administrative experience, preferably in a construction or project-based environment. Proficiency in Microsoft Office and strong organizational and communication skills are required.

• Extended Medical • Vision • Dental • Prescription benefits • RRSP with employer matching program • Long Term Disability • Short-Term Disability • Life Insurance • Accidental Death and Dismemberment Insurance • Paid Time Off • Boot allowances • Ongoing employee training • Professional development opportunities

• Souci du détailSouhaitée
• CommunicationSouhaitée
• Microsoft OfficeSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Office administration
• Reception
• Communication
• Calendar management
• Travel coordination
• Meeting minutes
• Document control
• Invoicing
• Expense tracking
• Onboarding
• Timesheet processing
• CRM management
• Microsoft Office
• Organizational skills
• Attention to detail
• Office Supply Management
• Facility Repair And Maintenance
• Administrative Support
• Office Administration
• Construction Project Management
• Organizational Skills
• Document Control
• Time Off Management
• Follow Through
• Administrative Functions
• Microsoft Excel
• Budgeting
• Business Development
• Customer Relationship Management
• Construction
• Business Administration
• Training And Development
• Geotechnical Engineering
• Leadership
• Innovation
• Internal Communications
• Interpersonal Communications
• Project Management
• Medical Prescription
• Taking Meeting Minutes
• Microsoft Outlook
• Operations
• Microsoft PowerPoint
• Registration
• Coordinating
• Filing
• Detail Oriented

• Administrative
• Construction
• Management & Leadership
• Office Administrator
• Office Manager (General)
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers

Formation minimale

Diplôme professionnel

Expérience minimale

2+ ans

Langue de l’offre

anglais

Heures de travail

25 heures par semaine