JOB DESCRIPTION

Job Title:

Office Coordinator

Department:

Operations

Reports To:

Director of Finance

Employment Type:

Part-Time (3 days per week, in-office)

Salary:

$36,000 per year

Benefits:

Eligible upon successful completion of probationary period

ROLE DESCRIPTION

The Office Coordinator keeps our studio running smoothly on a day-to-day basis. In this part-time role, you will support the team with administrative operations, calendar and HR documentation support, travel coordination, and office logistics. You are a reliable, organized point of contact who helps the team stay focused and the office stocked, organized, and running efficiently.

CORE FUNCTIONS

1. Office Operations

• Order and manage office snacks, beverages, and kitchen supplies to keep the studio stocked and welcoming.

• Oversee general office supplies inventory and place orders as needed.

• Maintain a tidy, organized, and functional office environment.

• Organize small team events.

• Answer the main phone line and welcome visitors and deliveries to the office.

• Manage subscriptions and renewals.

• Coordinate with building management and vendors for basic facilities needs.

2. HR Administration Support

• Support hiring managers with scheduling and screening calls.

• Assist with maintaining accurate employee records and preparing standard documents.

• Assist with onboarding and offboarding.

• Support internal and external communications.

• Coordinate employee benefits with our benefit broker.

3. Executive & Administrative Support

• Provide general administrative support to the leadership team.

• Research, book, and manage travel arrangements for team members including flights, accommodation, and ground transportation.

• Complete and submit expense reimbursement forms on behalf of team members.

QUALIFICATIONS & SKILLS

• 2+ years of experience in office administration, executive support, or a similar role.
• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Comfortable handling confidential information with discretion and professionalism.
• Experience with calendar management tools (Outlook).
• Comfortable with expense tracking processes and basic documentation.
• Proactive, service-oriented mindset with a positive attitude.
• Familiarity with HRIS systems is an asset.