Office Assistant C (Graduate Studies - Schulich)

Résumé du poste

The incumbent will provide administrative support for the Schulich School of Music, including front counter coverage and the coordination of graduate student exams. Responsibilities also include managing email correspondence, preparing payroll entries, and assisting with student documentation.

Détails du poste

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar). Hiring Unit: Student Services - Schulich School of Music Position Summary: Under the direction of the Manager of Student Services, Schulich School of Music, the incumbent may perform some or all of the listed general administration functions. These functions are of high complexity, and the incumbent performs them using general instruction. Key Responsibilities: Front counter coverage, respond to general enquiries Assist in organizing and scheduling Comprehensive Exams, general exams and Exam Recitals for graduate students Follow up with examiners regarding assessment and evaluation Collects data and prepare entries for payroll Prepares letters for approval (could be for scholarships, immigration papers, etc). Assists with the follow-up of missing documents from students. Email correspondence, respond to enquiries, follows up as needed Direct graduate students to appropriate resources Prepare files for archives Other duties related to Graduate Studies Other Qualifying Skills and/or Abilities Dynamic and enthusiastic with strong interpersonal skills. Good communication in person and via email. Demonstrated organizational skills and strong attention to detail. Enjoys working independently and as part of a team. In-depth knowledge of music and instrumental/vocal ensembles. Knowledge of the McGill University, Schulich School of Music graduate programs is an asset. Knowledge of Microsoft Word, Excel. Basic French is an asset. Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located. Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 (qualifier) on a scale of 0-4. For a definition of our language proficiency levels, please click here. Minimum Education and Experience: High School Diploma 2 Years Related Experience Hourly Salary: (AMUSE C) $17.17 Estimated Number of Work Hours per Week: 15 (Part time) Position Start Date: 2026-10-01 Position End Date: 2026-11-30 Deadline to Apply: 2026-09-23 This position is covered by the AMUSE collective agreement. McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

Ce que vous ferez

The incumbent will provide administrative support for the Schulich School of Music, including front counter coverage and the coordination of graduate student exams. Responsibilities also include managing email correspondence, preparing payroll entries, and assisting with student documentation.

Exigences

Candidates must possess a high school diploma and at least two years of related experience. Strong organizational skills, proficiency in Microsoft Office, and effective communication abilities are required.

Compétences indiquées

• Administrative Support · Souhaitée
• interpersonal skills · Souhaitée
• Souci du détail · Souhaitée
• Microsoft Excel · Souhaitée
• Communication · Souhaitée
• Saisie de données · Souhaitée
• Microsoft Word · Souhaitée
• scheduling · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative support
• Front counter coverage
• Data entry
• Payroll preparation
• Email correspondence
• Scheduling
• Organizational skills
• Attention to detail
• Interpersonal skills
• Communication
• Microsoft Word
• Microsoft Excel
• Music knowledge
• Ensemble knowledge
• Employment Equity
• Student Services
• Organizational Skills
• Music Ensembles
• Data Collection
• English Language
• French Language
• Interpersonal Communications
• Enthusiasm
• Detail Oriented

Domaines d’emploi

• Administrative
• Education
• Director of Graduate Studies
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive