Admin Support 6 - Mail

Position Details Job Number: JR01667 Department: Mail Service This position may be scheduled at any of the following sites: Charlton Campus (Hamilton Downtown), West 5th Campus (Hamilton Mountain) Job Type: Casual, Part time Contract Duration: (If applicable) 0 months Number of Positions: 1 Union: CUPE Local 786 Hourly Rate (Min / Max): $27.83 - $30.27 Schedule Work Days: Monday to Friday Time of Day: Days Shift: Hours - 6 Shift Start: (If applicable) AM 08:30 Reason for Posting: Posting is for a role with an existing vacancy Application Dates Opening Date: 2026-08-20 Closing Date: 2026-08-27 Job Description Position Summary: This position supports mail services within two separate hospital environments with two different mail processes. Personal delivery and pickup at 50 Charlton and mailbox sort and pickup in a centralized mailroom at West 5th Campus- 100 West 5th. Ensuring all incoming and outgoing mail at both sites is sorted prioritized metered as necessary within a designated timeframe in order to meet daily deadlines in accordance with established guidelines and procedures. Qualifications: - Minimum grade 12 diploma or equivalent - Three to six months in a customer service role with some knowledge of postage meters and processing machines - Basic skill level in MS Excel MS Word Spelling and Email - Clerical testing may be required as part of the selection process. - Ability to perform average mathematical calculations - Ability to meet the physical requirements of the job on a daily basis - Ability to read write and communicate in English - Demonstrated ability to multitask in a fast paced environment with frequent re-prioritizing - Good interpersonal skills and willingness to follow instructions - Exceptional organizational skills - Possess the flexibility to quickly relieve or assist others as needed Responsibilities: Some responsibilities include: - Sort and process large volumes of incoming mail and small packages for all internal services and departments throughout the hospital including outlying SJH programs - Sort and process large volumes of incoming and outgoing for Canada Post Medco's courier and Carecor and ensure all is accurately metered and charged to correct chargeback account. Manage all aspects of the digital mail machine including repairs monthly downloads and generating financial reports monthly or as needed. Required to practice due diligence relating to account numbers (add delete or correct accounts). - Exercise due diligence in order to confirm correct addresses or locations for staff physicians and programs - Maintain a current mailbox/occupant listing for the CMHS and initiate revisions as required - Log daily courier packages forwarded for delivery from Receiving and respond to queries regarding these packages - Collect data for the purpose of statistical reporting by management as requested - Maintain work environment in a safe and orderly manner at all times - Perform other related duties as assigned by Manager St. Joseph’s Health System (SJHS) and its member organizations are equal opportunity employers and strives for equity, inclusiveness, and diversity in all programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the Mission, Vision, and Core Values. We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHS and its member organizations are committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process ([email protected]).

The role involves sorting and processing large volumes of incoming and outgoing mail for hospital departments and external courier services. Responsibilities also include managing digital mail equipment, maintaining accurate records, and generating statistical reports.

Candidates must possess a minimum of a grade 12 diploma and three to six months of customer service experience. Proficiency in MS Office, basic mathematical skills, and the ability to perform physical tasks are required.

• Service à la clientèleSouhaitée
• Saisie de donnéesSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Mail processing
• Postage meters
• Customer service
• MS Excel
• MS Word
• Data entry
• Statistical reporting
• Organizational skills
• Multitasking
• Interpersonal skills
• Mathematical calculations
• Clerical support
• Statistical Reporting
• Organizational Skills
• Microsoft Word
• Microsoft Excel
• Management
• Clerical Works
• Customer Service
• Data Collection
• Digital Mailroom
• Due Diligence
• English Language
• Financial Statements
• Interpersonal Communications
• Mailroom
• Mathematics
• Postage Meter

• Administrative
• Healthcare
• Logistics
• Customer Service & Support
• Sales Support Administrator
• Postal Service / Mail Room Worker
• Mail Carriers and Sorting Clerks
• Postal Service Clerks

Formation minimale

Études secondaires

Expérience minimale

0+ ans

Postuler avant le

28 août 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine